Special Category Grants
About Special Category Grants
The Department of State, Division of Historical Resources, provides state and federal funds for historic preservation. The purpose of this program is to provide funding, in the form of grants, to assist local, regional, and state-wide efforts to preserve significant historic and archaeological resources and promote knowledge and appreciation of the history of Florida. This program provides historic preservation grants on a competitive basis. The program does not fund operational support for historic preservation guidelines. The Legislature determines the amount appropriated annually for the program, and funding for all eligible applications is not guaranteed. The Special Category Guidelines specify program policies and procedures.
The Historic Preservation Grants Program utilizes an online grant system via which prospective applicants submit their applications. Applications from previous solicitation periods will also be available at this site as historical information (for viewing only).
Public entities such as counties or municipalities, school districts, state colleges or universities, agencies of state government, and non-profit organizations are eligible Applicant Organizations.
- Development projects with the mission of Preservation, Restoration, Rehabilitation, or Reconstruction of historic properties regularly open to the public, and site-specific planning required for these activities such as structural or condition assessment reports. Development activities on historic Religious Properties shall be limited to building exterior envelope, excluding accessibility upgrades, and structural elements of the building. State-funded Development activities for historic cemeteries shall be limited to work on stabilizing, cleaning and repairing historic gravemarkers and other funerary items, repairing historic fences or structures within the cemetery, and installing minimal security lighting;
- Archaeology Research projects for all phases of terrestrial and underwater fieldwork, analyses of findings and write-up, or to conduct collection research at established federal, state or public institutions;
- Museum Exhibit projects to aid Florida history museum in exhibit work, including research of exhibit content, exhibit design, fabrication and installation. Exhibits must be permanently affixed to the building. For Museum Exhibit projects, Organizations must be a governmental or non-profit Florida history museum established permanently in Florida, promoting and encouraging knowledge and appreciation of Florida history through the collection, presentation, exhibition, and interpretation of artifacts and other historical items related to Florida. The mission of the museum must relate directly to the history of Florida. Project oversight of museum exhibit projects funded by the Special Category Grant Program must be provided by a historian meeting the Secretary of the Interior’s Professional Qualifications Standards for History, which are set forth in the Secretary of the Interior’s Standards and Guidelines for Archaeology and Historic Preservation incorporated in paragraph 1A-39.001(7)(c), F.A.C; and
- Acquisition projects geared at acquiring a single Historic Property or archaeological site, or group of Historic Properties or archaeological sites, in which all the resources have the same owner. For archaeological sites, an exception to the single owner provision may be made if the archaeological site extends on land that is contiguous, but owned by different property owners.
An Applicant Organization shall submit no more than one (1) Special Category grant application under a single application deadline for a particular application cycle. State agencies, county or city governments, or universities may submit single applications from more than one division or department under a single application cycle provided that those divisions or departments are separate and distinct budgetary units and provided that applications do not address the same facility, project or site. No organization may receive more than $1.5 million in historic preservation Special Category grant funding from the Division during a consecutive 5 state fiscal year period.
Applications are evaluated by the Florida Historical Commission. The criteria for evaluation includes historic significance, endangerment, appropriateness of the preservation treatment proposed, administrative capability of the organization, adequacy of technical and financial resources, educational potential, economic benefits, and public good resulting from the project.
Grant Award and Match
Special Category grants provide assistance up to $500,000 depending on project type. There is no minimum request amount. An Applicant Organization is required to provide a 1:1 match except as specified in the Special Category Guidelines. Twenty-five percent of the required match must be cash-on-hand at the time of application. All match must be accounted for during the grant period.
- Rural Economic Development Initiative (REDI). Projects located in REDI areas are eligible for a match reduction. A REDI list can be found on the Florida Department of Economic Opportunity's REDI webpage. This match reduction is not available for Applicant Organizations that are state agencies, state colleges, or state universities, regardless of proposed project location.
Special Category Application Information
When applying for a grant from the Division of Historical Resources the following information should prove useful.
- Special Category Solicitation Notice
- Special Category Grants Guidelines (posted March 14, 2018).
- Sample application click here (posted March 14, 2018).
- PDF version of the How To Apply webinar is available on the right hand side of this page. Registration for upcoming webinars is located here.
- Substitute W9 form will be requested with all applications except when organizations are a State Agency or State University. Print out a copy of the form by going to the DFS website and attach that form to the Support Materials section of your application.
- A DUNS number will also be requested at the time of application. This can be obtained at the State of Florida Vendor Website.
Al applications must be completed and submitted via the online grant system. To access the new DOS Grants system click here.
Information and Documents for Current Grantees
- Progress Report Form (doc) for FY2018 projects (numbered as 18.h.sm…or 18.h.sc…) these need to be completed in the new DOS grants system.
Photographs are requested not only at the time of application, but also to evidence the progress and completion of all funded projects. All projects must adhere to the specifications stipulated in the guidelines.
- Guidelines for Photographs (pdf) all FY2018 projects must submit via the system, all other projects may continue submitting photographs as usual.
- Grant Funds Expenditure Log Form (xls) for FY2018 projects (numbered as 18.h.sm…or 18.h.sc…) these need to be completed in the new DOS grants system.
- Payment Request Form (dotx) not needed for FY2018 projects (numbered as 18.h.sm…or 18.h.sc…) as requests will need to be made completed in the new DOS grants system.
When a project is completed, the Grant Recipient is required to fill out the following document.
- Professional Qualification Standards (48 FR 44716, September 29, 1983)
- Standards and Guidelines for Archeology and Historic Preservation (as amended and annotated by the National Park Service)
- Standards for the Treatment of Historic Properties, 1995
You can choose to use electronic funds transfer (EFT) to receive your grant payments.
Minimum Wage for determining in-kind volunteer match.
For state projects as of January 1, 2018 Florida's minimum wage is now $8.25 an hour.