Small Matching Grants
About Small Matching Grants
The Department of State, Division of historical Resources, provides state and federal funds for historic preservation. The purpose of this program is to provide funding to assist local, regional and state-wide efforts to preserve significant historic structures and archaeological sites, and promote knowledge and appreciation of the history of Florida. This program does not fund operational support for historic preservation organizations.
Small Matching grants are awarded annually to assist in: acquisition of historic properties or archaeological sites; restoration, rehabilitation, restoration, and structural analysis; stabilization of historic and archaeological properties; site specific planning for these activities; recordation of historic or archaeological properties threatened with damage or destruction; architectural and archaeological surveys which include recording the sites in the Florida Master Site File; acquisition of State Historical Markers; community education projects; management plans; nominations to the National Register of Historic Places; and start-up and re-start-up Main Street projects.
The Historic Preservation Grants Program utilizes an online grant system via which prospective applicants submit their applications. Applications from previous solicitation periods will also be available at this site as historical information (for viewing only). The new online system will launch April 1st, 2017.
Types of Projects
- Acquisition of historical resources such as archaeological sites or historic properties or the moving of a historic building or structure that is under threat of demolition or destruction due to natural causes;
- Development projects such as excavation of archaeological sites, building restoration and rehabilitation, stabilization of historic or archaeological properties, historic structure assessments, feasibility studies, and emergency repairs, among others;
- Community Education projects aimed at increasing public understanding and awareness such as walking tour brochures, educational programs for school children, videos illustrating historic preservation principles, and educational apps related to history or historical structures or sites, among others;
- Survey and Planning projects includes surveying for historic and archaeological sites, preparing ordinances, and creating preservation plans, among others;
- Main Street Start-up and Re-Start-up projects are a one-time start-up grant to newly designated Florida Main Street communities pursuant to Chapter 1A-36, F.A.C.;
- Historical Marker projects entail the acquisition of state Historical Markers for which texts have been approved by the State Historical Marker Council;
- Nominations to the National Register of Historic Places; and
- Special Statewide Projects.
Public entities such as: counties or municipalities, school districts, state colleges or universities, agencies of state government, and non-profit organizations.
Small Matching grant applications will be evaluated in the fall on a competitive basis by Grant Review Panels appointed by the Secretary of State. The applications are evaluated on historic significance, endangerment, appropriateness of the preservation treatment proposed, administrative capability of the organization, adequacy of technical and financial resources, educational potential, economic benefits, and public good resulting from the project.
Grant Award / Requirements for Match
Small Matching grants provide assistance up to $50,000 depending on the project type. The grantee is required to provide a matching share equal to the grant award in any combination of in-kind services, volunteer labor, donated materials, plus cash-on-hand which must constitute a minimum of 25% of the total match.
CLG organizations in good standing and active Florida Main Street Programs as well as projects located in REDI designated counties or communities are eligible for waiver or reduction of match (please see below).
Rural Economic Development Initiative (REDI)
Under the REDI initiative, certain rural or economically distressed counties or communities are designated as REDI qualified pursuant to Section 288.0656, Florida Statutes. Projects located in REDI counties or communities are eligible for a match waiver.
If your county or community is REDI designated and you would like to request a waiver of match, please check the appropriate box on the grant application. Please note that the waiver of match is not available for Historical Marker grants.
Certified Local Governments
The Certified Local Government (CLG) program links three levels of government-federal, state and local-into a preservation partnership for the identification, evaluation and protection of historic properties. Designation as a certified local government makes historic preservation a public policy through passage of a historic preservation ordinance which establishes a historic preservation board to develop and oversee the functions of its historic preservation program.
CLGs in good standing qualify for a waiver of match.
Florida's Certified Local Governments are eligible to apply for federally funded Small Matching grants to assist their preservation projects. Funding is available, through the National Park Service, for survey and planning projects and nominations to the National Register of Historic Places.
Florida's Certified Local Governments are also eligible to apply for state funded Small Matching grants to assist their preservation projects. Funding is available for projects such as historic markers, community education, acquisition, and development.
If you are applying as a CLG your organization must be certified by the National Park Service prior to submitting a grant application.
Main Street Grant Application Information
Florida Main Street (Florida Main Street) is a technical assistance program administered by the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, for traditional historic commercial corridors. The Division offers a one-time start-up grant of $25,000 to newly designated main street organizations. These costs may be used for Main Street manager’s salary, for all projects relating to the Main Street Four-Point Approach (organization, promotion, design, and economic development), or for special programs that address historic preservation and downtown revitalization.
Start-up grant: The Division offers a one-time start-up grant of $25,000 to newly designated main street organizations. These costs may be used for the executive director’s salary, projects relating to the Main Street Four-Point Approach (organization, promotion, design, and economic development), and implementation of projects addressing historic preservation and downtown revitalization.
Re-start-up grant: The Division offers a one-time re-start-up grant of $20,000 to main street organizations that have been inactive for ten years, have met all Main Street requirements and criteria, and have been approved by the Florida Main Street Program to rejoin the national main street network. These costs may be used for executive director’s salary, projects relating to the Main Street Four-Point Approach (organization, promotion, design, and economic development), and implementation of projects addressing historic preservation and downtown revitalization.
Small Matching Grant Application Information
Information and Documents for Current Grantees
- Progress Report Form (doc) for FY2018 projects (numbered as 18.h.sm…or 18.h.sc…) these need to be completed in the new DOS grants system.
- Grant Funds Expenditure Log Form (xls) for FY2018 projects (numbered as 18.h.sm…or 18.h.sc…) these need to be completed in the new DOS grants system.
- Payment Request Form (dotx) not needed for FY2018 projects (numbered as 18.h.sm…or 18.h.sc…) as requests will need to be completed in the new DOS grants system.
When a project is completed, the Grant Recipient is required to fill out the following document.
Photographs are requested not only at the time of application but also to evidence the progress and completion of all funded projects. Please refer to these guidelines for required format and size. Development projects must adhere to these guidelines.
- Photographic Guidelines (doc) all FY2018 projects must submit via the system, all other projects may continue submitting photographs as usual.
- Professional Qualification Standards (48 FR 44716, September 29, 1983)
- Standards and Guidelines for Archeology and Historic Preservation (as amended and annotated by the National Park Service)
- Standards for the Treatment of Historic Properties, 1995
You can choose to use electronic funds transfer (EFT) to receive your grant payments.
- If EFT has already been set up with the Department of Financial Services (DFS) for your organization, you do not need to submit another form.
- To download this form visit the Direct Deposit sign-up on the DFS website.
- If you already have a current active Substitute Form W9, you can print out a copy of the form by going to the DFS website. Sign in using your user ID and your password to obtain a copy of your Substitute Form W9. Provide a copy of the Substitute Form W9 to DHR with your executed Grant Award Agreement.
- If you have not completed a Substitute Form W9, go to the DFS website and fill out a Substitute Form W9. Provide a copy of the Substitute Form W9 to DHR with your executed Grant Award Agreement.
Minimum Wage for determining in-kind volunteer match
For state projects as of January 1, 2015 the Florida's minimum wage is now $8.05 an hour.
For Certified Local Government projects the federal minimum wage is used. The federal minimum wage is $7.25 an hour.